Executive Assistant, EU DSP Management
DESCRIPTION
At Amazon, we are working to be the most Customer-centric company on earth. Our goal is to exceed the expectations of all our customers by ensuring that their orders, no matter how large or small are delivered where and when they need them, as quickly, accurately, and cost effectively as possible. To meet this goal, we invest in our people and the tools they use to ensure best in class service within the last mile delivery space. Amazon is currently looking for a highly organized, efficient, creative and forward-thinking Executive Assistant to join its ever-growing EU DSP team. The role is office based from our head office in Madrid.
Key job responsibilities
You will have previous administrative experience and will be happy to embrace a fast-paced, working environment.
Tasks/ Responsibilities:
- Provide executive support to the DSP director, as well as assist other senior staff based in continental europe region
- Arrange international travel itineraries and hotel bookings
- Support schedule and calendar planning
- Interact with Amazon counterparts on a global basis to arrange meetings and conference calls, with key operations colleagues and internal managers
- Work closely with EU Operations and EU-based support staff to build and secure support and resources for projects and initiatives
- Assist with the preparation of presentations and narrative documentation
- Manage weekly and monthly reporting
- Organize small-scale team events and larger-scale department/company-wide events as required
- Prepare materials for meetings and provide post-meeting follow-up notes
- Maintain an effective computer based filing system and manual filing system (where appropriate)
- Be responsible for the overall direction and coordination of the team’s administration
- Make timely decisions using independent judgment on a regular basis
BASIC QUALIFICATIONS
Knowledge of Microsoft Office products and applications
Experience as an Executive Assistant
Experience with executive level calendar management
Experience with domestic or international travel coordination
PREFERRED QUALIFICATIONS
Experience leading process improvements
Experience in a fast-paced, high-tech company
Experience designing processes to maximize efficiency
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