Executive Assistant, International Stores and Corporate Communications
DESCRIPTION
Our Amazon International Stores & Corporate Communications team is looking for an Executive Assistant supporting three Communications Directors across Europe. Based in Luxembourg, Munich, or Paris, you will be part of a fast-paced environment where adaptability and attention to detail drive success.
In this role, you will coordinate activities across international time zones while managing complex schedules and logistics. We're seeking someone who takes pride in creating seamless operations and thrives on delivering results in a global communications environment. You will have the opportunity to plan internal events, manage critical administrative functions, and work alongside talented professionals throughout Europe.
Working closely with our team of Executive Assistants, you will contribute to key team activities and projects. We value individuals who demonstrate strong ownership, take initiative, and put customers first. Your ability to anticipate needs and develop creative solutions will be essential as you support our communications leadership team.
Key job responsibilities
• Coordinate complex calendar management across multiple time zones, proactively identifying and resolving scheduling conflicts
• Arrange domestic and international travel logistics, including itineraries, visas, and expense management
• Plan and execute team events, including logistics, catering, accommodations, and budget management
• Attend key meetings to track deliverables and ensure follow-through on action items
• Drive team activities, including staff meetings, business reviews, and team-building initiatives
• Build and maintain strong partnerships with business stakeholders
• Manage confidential information with the highest level of discretion
BASIC QUALIFICATIONS
- Experience as an Executive Assistant or Personal Assistant at a Senior level
- Track record of coordinating international travel and managing expenses
- Demonstrated ability to communicate effectively (written and verbal) across all levels of an organization
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
PREFERRED QUALIFICATIONS
- Demonstrated success in event planning and execution
- Ability to thrive in ambiguous situations
- Track record of managing multiple priorities while maintaining attention to detail
- French or German language skills in addition to English is a plus
- Experience in budget management and purchase order processing
- Desire and aptitude for learning new concepts on the job
Amazon is an equal opportunities employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills. We value your passion to discover, invent, simplify and build. Protecting your privacy and the security of your data is a longstanding top priority for Amazon. Please consult our Privacy Notice (https://www.amazon.jobs/en/privacy_page) to know more about how we collect, use and transfer the personal data of our candidates.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.