General Manager's Assistant
DESCRIPTION
We are Amazon; we pioneer. Since opening in 1995, we’ve been pushing the boundaries of possible further and further. We are seeking a motivated and impeccably organized General Managers Assistant to join our new Fulfillment Center, to assist and work closely with the site’s General Manager.
About Amazon’s busy Fulfillment Centers: the Operations teams that work in these facilities are responsible for controlling our vast range of fast moving inventory, from Inbound to Outbound departments. They also work as smart as they can to ensure that our customers receive what they want, when they want it, while improving processes and workflows wherever possible.
In this critical role, you will enjoy a varied and a great range of interactions daily. You will be responsible for the coordination of engagement events across the site and manage the associated annual budget. This exciting role will allow you to be creative in bringing your ideas and fun initiatives to life, working with our operations teams and driving communication within the Fulfillment Center. Whatever you find yourself focusing on, it will be aimed at delivering the highest quality service to our internal and external customers.
Key job responsibilities
• Plan, coordinate and organize onsite employee engagement events for associates, including competitions, celebrations and handouts, and managing associated budgets and deadlines throughout the year.
• Plan events according to the site’s needs, prepare posters and campaigns to promote events and work with stakeholders to deliver and implement site projects.
• Manage communication channels across the fulfillment center, including newsletters, corporate communications and site-specific message boards and feedback channels.
• Act as the site Charity Champion in the community, coordinating the site charity budget, working with central teams to embed network initiatives alongside local charity donations and campaigns.
• Manage the network recognition programs onsite for associates and drive participation amongst your leadership team and associate population.
• Be responsible for the overall direction and coordination of the leadership team’s travel and administration, including diary management and recording actions of meetings and driving these to resolution on behalf of the General Manager.
• Working closely with all support staff to build, coordinate and secure robust support and resources for projects and initiatives.
• Welcome and coordinate visitors, on behalf of the General Manager and leadership team of the Fulfillment Center.
Typical work schedule is Monday through Friday; job duties may require additional hours and availability outside normal working hours. May require flexibility to adjust work schedule from time to time and to travel between sites.
BASIC QUALIFICATIONS
• Experience managing events and activities for large numbers, including budget management, supplier sourcing, oversight and delivery.
• Ability to communicate effectively, both verbally and in writing with a variety of groups such as senior management, peers, and outside contacts.
• Ability to prioritise and deliver multiple assignments while also serving as point of contact for a large team.
• Ability to complete complex tasks and projects in a timely manner with little to no guidance, react with appropriate urgency to situations that require a quick response, and take effective action without manager direction.
• Diary management experience at Director and/or Senior Manager level, including arranging travel and conference calls.
• Proficiency with the Microsoft Office Suite (Outlook, PowerPoint, Word, Excel). • High levels of integrity and discretion.
• Ability to make a positive contribution to company’s culture that fosters diversity, equity and inclusion in the workplace
• Attention to detail and problem-solving skills
• High proficiency of English and German languages; open to other EU languages.
PREFERRED QUALIFICATIONS
• Previous working experience within a large scale rapid and process driven environment would be beneficial.
• Degree level qualification or equivalent.
Amazon is an equal opportunities employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills. We value your passion to discover, invent, simplify and build. Protecting your privacy and the security of your data is a longstanding top priority for Amazon. Please consult our Privacy Notice (https://www.amazon.jobs/en/privacy_page) to know more about how we collect, use and transfer the personal data of our candidates.
m/w/d