Executive Assistant, WWSO Advanced Computing
DESCRIPTION
The AWS Worldwide Specialist's Advanced Computing Organization is seeking a dynamic, customer-obsessed Executive Assistant (EA) to join our team. Reporting directly to the Director, this role offers an exciting opportunity to provide high-level administrative support ensuring leadership can efficiently accomplish initiatives and goals.
As our new Executive Assistant, you will serve as the primary point of contact for internal and external administrative matters and act as a direct liaison to the leadership team. You will be responsible for managing confidential information with the utmost discretion, expertly handling multiple complex calendars, planning and organizing events of all sizes, coordinating and facilitating executive meetings both internal and external, arranging domestic and international travel, and overseeing special projects. Your impact will extend beyond administrative tasks as you help foster a positive organizational environment and build strong working relationships both within and outside our team. In this role, you'll have the unique opportunity to become an extension of our leaders while collaborating with a supportive and engaged EA community.
In this dynamic, fast-paced environment, you will demonstrate strong initiative and complete tasks quickly, even with limited information. You will gain in-depth knowledge of our organizational structure and objectives while building a robust internal network. As part of your professional development, you will become proficient in various AWS tools, processes, and mechanisms, enhancing your technical acumen and operational effectiveness. You will also leverage artificial intelligence tools, including Amazon Q, to optimize workflows and increase productivity while maintaining appropriate judgment and discretion.
You will be part of a collaborative EA ecosystem that values knowledge sharing and mutual support. This community provides opportunities for professional growth through mentorship, best practice sharing, and collaborative problem-solving. Your superior attention to detail, exceptional organizational skills, and ability to juggle multiple critical requests while meeting tight deadlines will be essential to your success. The willingness to seek and provide assistance within the EA community is crucial for thriving in this role.
The ideal candidate will be an effective communicator with the ability to deliver results across multiple objectives simultaneously - often under ambiguous circumstances and competing deadlines. We are seeking someone skilled at anticipating challenges, creating contingency plans, and taking swift, effective action in response to situations requiring quick turnaround. A calm, unflappable demeanor and a great sense of humor are essential qualities for success in this role. Join our team and play a vital role in shaping the future of Advanced Computing at AWS.
Key job responsibilities
• Manage executives’ calendars with detailed scheduling across multiple levels and stakeholders
• Coordination and planning of domestic and international travel, including organizing trip agendas and local logistics
• Completing expense reports, purchase orders, and managing corporate card purchases
• Organize, execute, and assist with team activities (staff meeting agendas, all-staff meetings, off-sites, and team social events)
• Ensure the timely completion of critical tasks and follow up on matters
• Serving as liaison between leadership and team members across multiple geographic regions
• Work closely with the leadership team, program managers, recruiting, and other Executive
• Assistants to provide support to the organization
• Help to develop & maintain new mechanisms within the team
• Managing other core administrative activities (space planning, new-hire onboarding, organizational charts)
About the team
Diverse Experiences
Amazon values diverse experiences. Even if you do not meet all of the preferred qualifications and skills listed in the job description, we encourage candidates to apply. If your career is just starting, hasn’t followed a traditional path, or includes alternative experiences, don’t let it stop you from applying.
Why AWS
Amazon Web Services (AWS) is the world’s most comprehensive and broadly adopted cloud platform. We pioneered cloud computing and never stopped innovating — that’s why customers from the most successful startups to Global 500 companies trust our robust suite of products and services to power their businesses.
Work/Life Balance
We value work-life harmony. Achieving success at work should never come at the expense of sacrifices at home, which is why we strive for flexibility as part of our working culture. When we feel supported in the workplace and at home, there’s nothing we can’t achieve in the cloud.
Inclusive Team Culture
Here at AWS, it’s in our nature to learn and be curious. Our employee-led affinity groups foster a culture of inclusion that empower us to be proud of our differences. Ongoing events and learning experiences, including our Conversations on Race and Ethnicity (CORE) and AmazeCon (gender diversity) conferences, inspire us to never stop embracing our uniqueness.
Mentorship and Career Growth
We’re continuously raising our performance bar as we strive to become Earth’s Best Employer. That’s why you’ll find endless knowledge-sharing, mentorship and other career-advancing resources here to help you develop into a better-rounded professional.
BASIC QUALIFICATIONS
- 2+ years of senior level leadership support experience
- Experience with executive level calendar management
- Experience with domestic or international travel coordination
PREFERRED QUALIFICATIONS
- 4+ years of senior level leadership support experience
- Experience in a fast-paced, high-tech company
- Experience managing multiple calendars
- Experience with end-to-end project management
Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.