Executive Assistant I, Geospatial
DESCRIPTION
This role requires attention to detail, solid organizational skills, and the ability to meet tight deadlines while juggling multiple requests across teams. The Executive Assistant will act as a seamless extension of the Director's supported and will work closely with other Executive Assistants throughout the team and organization. The ideal candidate will be a detail oriented, experienced planner with the demonstrated ability to respond effectively and efficiently while maintaining flexibility, composure and a good sense of humor.
The successful candidate will be trusted to handle confidential and sensitive information, and be able to work professionally with a wide range of people from senior business executives to front line engineers. The ideal candidate will have experience working well in a fast-paced, multi-stakeholder environment, managing ever-shifting calendars; planning and organizing internal and external events, and coordinating travel. This role will work closely with the team on large scale operation topics such as event management, site visits, communications, and space planning. The successful candidate will complete complex tasks and projects quickly with little to no guidance, be very strong in anticipating the business needs of the leaders, and react with appropriate urgency and action to unanticipated developments or situations.
Key job responsibilities
· Management of complex calendar and scheduling to support teams in multiple locations
· Manage domestic and international travel
· Manage expense report coordination and submission
· Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)
· Track and help drive completion of key deliverables and follow up on outstanding items
· Act as a liaison for direct reports
· Management of team space, including moves and reconfigurations
· Work closely with the leadership team, recruiting and other Executive Assistants to provide support to the organization
· Document writing, editing, and readiness
· Have fun at work and help others do the same.
BASIC QUALIFICATIONS
- 3+ years of senior level leadership support, or 1+ years of Amazon experience
- High school or equivalent diploma
- Experience with Microsoft Office products and applications
- Experience with executive level calendar management
PREFERRED QUALIFICATIONS
- Experience in a fast-paced, high-tech company
- Experience managing multiple calendars