Executive Assistant, Public Policy
DESCRIPTION
Amazon is seeking a motivated Executive Assistant with a strong history of high performance to support our Middle East and North Africa (MENA) Public Policy Director and team, based in Dubai. This role will support the effectiveness and efficiency, both internally and externally, of the MENA Public Policy Team, as well as ensure smart business planning and coordination across the wider business and public policy teams. The role will also work collaboratively with other International Public Policy Executive Assistants across our region to support overall administrative department goals.
This role requires outstanding skills in planning, time-management, and organization, superior attention to detail, an ability to meet tight deadlines and juggle multiple internal and external requests in a calm, friendly and efficient way. The successful candidate will be trusted to handle confidential and sensitive information, and be able to work professionally with senior business executives, government and public policy stakeholders. The ideal candidate will have experience of working well in a fast-paced, multi-stakeholder corporate or public policy environment.
The ability to continually prioritize and change direction at a moment’s notice is critical. The successful candidate will possess the ability to complete complex tasks and projects quickly with little to no guidance, be very strong in anticipating team requirements, and react with appropriate urgency and action to unanticipated developments or situations.
Key job responsibilities
Responsibilities for this position include:
- Seamless administrative support to the MENA Public Policy Director
- Management of complex calendaring and scheduling, requiring internal and external coordination
- Management of expense processing and department budget tracking
- Contract management and processing support
- Understand business priorities and identify process improvements to create efficiency and scale for the team
- Tracking and driving to completion of key deliverables, and follow-up on outstanding items
- Friendly and diplomatic handling of external partners and stakeholders
- Administrative and events support for external visits to Amazon
BASIC QUALIFICATIONS
- Minimum of 5 years’ experience providing executive support at a senior level
- Bachelor degree or commensurate experience required
- Experience with Microsoft Office products and applications
PREFERRED QUALIFICATIONS
- Experience in a fast-paced, high-tech company
- Expert-level proficiency with Microsoft Office, Outlook, Word, Excel, PowerPoint, SharePoint
- Positive, proactive, calm and flexible under pressure
- A problem solver
- Able to handle administrative details independently, while keeping stakeholders appropriately informed or engaged
- Confident and thoughtful in applying sound business judgment
- High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company
- Exceptional written and oral communication skills
- Experience of working within an international matrix organization
- Experience of working with government and/or policy stakeholder
- Experience of working across countries and time zones within a global organization