Executive Assistant, Theatrical Marketing
DESCRIPTION
Amazon MGM Studios is looking for a smart, enthusiastic, hard-working, and creative candidate to join the Marketing team. The Marketing Assistant will be responsible for a high volume of tasks including complex calendar management and detailed travel itineraries.
The position will report to the Head of Marketing and will also support various functions of the marketing team. The Marketing Assistant will also be working closely with other teams within the company, including awards, publicity, legal, and finance.
The ideal candidate will be an experienced, detail-oriented, organized planner with the demonstrated ability to respond effectively and efficiently while maintaining flexibility. A positive attitude despite the pressures of a fast-paced environment is essential.
The candidate will possess the ability to succeed with minimal guidance or supervision, be skilled at anticipating problems, managing multiple priorities and global scheduling needs.
Job responsibilities include:
• Developing day-to-day schedule and prioritization of activities, proactively identifying and resolving scheduling conflicts
• Proactively drive team activities such as staff meeting agendas
• Manage domestic & international travel itineraries and expenses
• All administrative support functions, including organizing documents, meeting preparation, supply ordering, purchase orders as needed
• Track and drive completion of key deliverables and follow up on outstanding items
• Cultivate partnerships and support events
• Additional appropriate special projects as they
align with the ideal candidate's background and qualifications
Basic qualifications
• BA/BS Degree
• 3+ years' administrative experience in a fast-paced, corporate environment
• Experienced with Outlook, SharePoint, Microsoft Word and Excel
• Entertainment industry experience
Preferred qualifications
• High attention to detail and proven ability to manage multiple, competing priorities simultaneously
• Excellent organization, multi-tasking and communications skills
• Strong motivation and ability to take initiative with little direction
• Familiarity with the entertainment industry
• Superior verbal and written communication skills
• Strong organizational and communication skills, team orientated philosophy and problem-solving skills
• Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines
• Impeccable attention to detail
• High levels of integrity and discretion
• Ability to communicate effectively with a variety of groups such as senior management, peers and outside vendors
• Highly motivated, organized individual who is able to work effectively with minimal supervision
• Ability to maintain composure and task switch efficiently in a rapidly changing environment
• Meets/exceeds Amazon’s leadership principles requirements for this role
• Meets/exceeds Amazon’s functional/technical depth and complexity for this role
Key job responsibilities
-scheduling and calendar management including invites to attendees/coordination with attendees.
-maintain expense reports and travel planning/coordination
-help prepare for meetings and presentations including building of agendas and corresponding presentation materials.
A day in the life
Day involves maintaining a constantly evolving and changing schedule and making that the right participants are included and invited as well as corresponding agendas and key presentation materials. Learning and prioritizing meetings and attendees are key. Some days will involve travel coordination as well as expense and other admin responsibilities. Will also provide support in building out marketing decks and meeting agendas that will be gathered from other team members. Will also be helpful in ensuring that reminders happen in real time to ensure we stay on schedule as best as possible. will also need to coordinate office reservations at amazon for on campus meetings.
BASIC QUALIFICATIONS
- 1+ years of working with computers and Microsoft Office products and applications experience
- 2+ years of professional or military experience
- High school or equivalent
- Work 40 hours/week, and overtime as required
- Are 18 years of age or older
PREFERRED QUALIFICATIONS
- 3+ years of working with computers and Microsoft Office products and applications experience
Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation, please visit https://www.amazon.jobs/en/disability/us.
Los Angeles County applicants: Job duties for this position include: work safely and cooperatively with other employees, supervisors, and staff; adhere to standards of excellence despite stressful conditions; communicate effectively and respectfully with employees, supervisors, and staff to ensure exceptional customer service; and follow all federal, state, and local laws and Company policies. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness and professionalism, and safeguard business operations and the Company’s reputation. Pursuant to the Los Angeles County Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $42,000/year in our lowest geographic market up to $79,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits. This position will remain posted until filled. Applicants should apply via our internal or external career site.