Executive Assistant
DESCRIPTION
Core administrative tasks typically include but are not limited to calendar management and prioritization of activities, agenda preparation for leadership or business meetings, expense reimbursement, travel coordination and support, payment facilitation, space management, setting up and support both virtual and offsite meeting including all-hands, and other event organization, and creation and management of team permissions and email lists.
Key job responsibilities
Responsible for all calendar management, which includes: Setting up and sending invites, tracking attendee lists, conference room booking, AV/VC assistance, OOTO/Travel banners, interview coordination, training coordination, visitor
building access, and agenda preparation when needed. EA receives meeting invites in Outlook and is expected to accept/decline all invites
on behalf of VP/Director.
Responsible for all aspects of travel: Tax approval, flights, hotel, ground transportation, conference registration, directions, visa application, placing travel details on calendar, and building travel itinerary.
Responsible for expense reports/reimbursement and purchase orders for VP/Director. Also responsible for printing any financial decks and documents as needed.
Owner of onsite and offsite large team events and meetings (such as All Hands, Responsible for all logistics, catering, AV/VC assistance, conference room booking, invitations, and overall planning (can include presentation creation/editing).
Responsible for hardware or office/ergo supply orders as needed for VP/Director and their team.
activities include space management, reconfiguration, growth planning, identifying onboarding and transfer spaces.
BASIC QUALIFICATIONS
- 3+ years of senior level leadership support, or 1+ years of Amazon experience
- High school or equivalent diploma
- Experience with Microsoft Office products and applications
- Experience with executive level calendar management
PREFERRED QUALIFICATIONS
- Experience in a fast-paced, high-tech company
- Experience managing multiple calendars